Meeting Notes 11/19/11

View Place Civic Association (VPCA)


Meeting of the Membership and Board- 11/19/11

2:00 pm – Gracepoint Church, View Place Drive

Meeting Minutes



Presentation of Issues before the membership:



Donna Saul, President, VPCA

Jeff Dean – Treasurer and Past President, VPCA

Jim Golan, Finneytown Civic Association (FCA)

Dick Meyer, FCA



Attendees – see attached sign-in sheet



Background:



Jeff Dean presented the issues and the proposal before the membership to have the VPCA join with the FCA. The View Place Civic Association has been struggling over the past few years with keeping a sufficient number of board members, with keeping up with having regular board meetings, approving expenditures (board approval needed) and with the business end of running a civic association in general. Donna Saul has handed in her resignation as President effective today. By contrast, the FCA has a robust set of operating rules, steady board participation, and a larger membership.



At the same time, Donna Saul has been maintaining a very effective and popular blog site for View Place residents to air concerns, share positive stories, and stay in communication. Donna has also been ensuring that the flower boxes are maintained, the Easter Egg hunt is conducted, and that View Place area residents have the 4th of July parade with the ST Police and Fire Department. The View Place neighborhood remains a vital and connected community.



Jeff Dean has continued to work on land use issues such as preventing the cell tower lights from becoming a nuisance, ensuring that clear-cutting and land filling activities comply with environmental regulations, and participating in the Township land use planning committees. He has also recently joined the FCA and has begun to share his interest in these types of issues with them, and vice versa.



The Proposal before the membership:



Given the above, it was proposed by the VPCA board that the VPCA dissolve as an official civic association by joining with FCA. The funds in the VPCA treasury (approximately $998) would be transferred to the FCA, but all of the funds would be earmarked for VPCA activities only, such as the flower boxes and Easter egg hunt. The FCA would assist View Place residents with civic issues with the strength of organization and a larger membership. When the VPCA funds run out, FCA funds could be used for View Place residents, but would need to be prioritized along with all other FCA needs. The View Place area would retain a strong identity as a separate neighborhood with its unique needs. It was acknowledged that there was still some work to be done to finalize the details, but that a vote in favor of the proposal would essentially move the proposal forward and move the funds.



Of the members in attendance (see attached sign-in), the vote was in favor of the proposal with 23 yeah and 1 abstention.


Ken Carrillo
Rhonda Closson
Allan Beach
Lyn Dean
Sylvia Mersfelder
Robert Mersfelder
Fran Wooledge
Louis Lessure
David Stephens
Rex Van Alstine
Duane Lewis
Karen Hug
Sheila & David Helliwell
Terri Chad
Donna & Fred Lippencott
Bob and Carol Schuber
Howard Bost
Donna Saul
Jeff Dean
Roger & Jeanne Fleckenstein

Also in attendance:
Jim Golan (FCA)
Dick Meyer (FCA)